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Third-Party Administrator Toolkit

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TPA Toolkit

Third-party administrators (TPAs) play a critical role in maintaining the integrity of the Division of Unemployment Insurance (UI).

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Important News & Information

Q4 2024 Filing Deadline Jan 31, 2025


Quarterly wage detail reports and monthly employment data for October, November, and December 2024 are due Friday, January 31, 2025. The UI Division has resources to help TPAs file bulk wage reports and individual wage reports, and make and manage payments on behalf of their employer clients.

Things to remember at the filing deadline

  • TPAs must submit quarterly wage reports and adjustments on behalf of their employer clients inside MyUI Employer+. Reports submitted by mail are only accepted from employers with a valid non-electronic communications waiver.
     
  • TPAs and employers are required to submit true, complete, and accurate monthly employment information when reporting quarterly wages.
     
  • TPAs can adjust wage reports to add, remove, or correct previously submitted information. See how to adjust a wage report for more information and step-by-step instructions.
     
  • Address any errors and ensure all required information is complete and accurate before submitting quarterly reports. Wage reports provide crucial information that help maintain the integrity of UI benefit payments and labor statistics, as well as the accurate calculation of employer premium rates.
     
  • Paper check payments must include a payment voucher to ensure they are processed correctly. See how to make and manage payments for more information and step-by-step instructions.

 

Reporting Monthly Employee Data


Employers and TPAs are required to submit true, complete, and accurate information when reporting monthly employment data. The Division of Labor Market Information (LMI) uses this information for federally mandated reports to the U.S. Department of Labor (USDOL). Inaccurate, incomplete, and misreported monthly employee data impacts Colorado’s labor market information and results in inaccurate reporting to the USDOL.

Reporting monthly employment data in MyUI Employer+

  • When reporting wages via a wage file or manual entry, TPAs must indicate if an employee worked for the employer account on the 12th of each month of the quarter in the “Employee Monthly Data” fields.
     
  • For in-system manual reporting, the data in the column is displayed as “Yes” or “No”. For wage files (including ICESA format) the data in the column is displayed as “1” for “Yes” and “0” for “No”. For example:
     
    • If an employee worked for the employer for all three months of the quarter, you would enter “1” (or “Yes”) for all three months.
       
    • If an employee worked for the first two months of the quarter but separated prior to the 12th of the third month, you would enter “1” (or “Yes”) for the first two months, and “0” (or “No”) for the third month.
       
    • If an employee worked for the first two months of the quarter and separated on the 13th of the third month, you would enter “1” (or “Yes”) for all three months.

Please ensure you are gathering and submitting true and accurate monthly employment data from employer clients.
 

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MyUI Employer+ Resources for TPAs

UI Employer Client Onboarding

Bringing on new employer clients? 
Here’s what TPAs and employers need to know to get started in MyUI Employer+.

 

All employers must create an employer account inside the MyUI Employer+ premium and wage reporting system. TPAs cannot register an employer account on behalf of a client.

 

TPAs will need to create a MyUI Employer+ TPA account and request access to employer accounts in order to conduct UI business on behalf of their clients. Employers will review and approve TPA association requests inside MyUI Employer+.

 

Employers and TPAs are responsible to maintain current contact information and communication preferences including addresses, emails, and other information inside MyUI Employer+.

 

Employers with good reason to conduct business with the UI Division by U.S. Mail must apply for a non-electronic communications waiver. Approved waivers are valid for one calendar year and must be renewed annually.

 

Premium payments and wage reports are due on the last day of the month following the end of a quarter (April 30, July 31, October 31, and January 31). Employer accounts with missing or overdue wage reports and premium payments are subject to penalties and interest.

 

Employers and TPAs should ensure they are submitting accurate and timely wage and fact-finding information. Employer wage detail reports and fact-finding documents submitted with errors, inaccuracies, or missing information may be subject to penalties and interest charges.